Job description
General Summary:
The role of the Executive Assistant at Family Dollar for Merchandising is responsible for providing administrative support to the Executive Vice President, Merchandising and/or Senior Vice President, Merchandising. This position will also be responsible for administrative support for the Merchandising team Vice Presidents, as needed. This position is responsible operating highly confidential and complex environment while still embracing Family Dollar’s store-centric commitment to customers, customer service and sales.
Principal Duties & Responsibilities:
1. Support Executive Vice President and/or Senior Vice President in all financial oversight activities including budgeting/forecasting,
expense report processing, invoice review/processing and travel reimbursements.
2. Managing and organizing complex activities such as meetings, travel, conferences, meals and project activities for Senior Vice
President and other members of Merchandising.
3. Creates and assist in preparation of presentations for meetings (Board of Directors, Merchandising Team, Department,
Company, etc.).
4. Anticipating the administrative needs of Executive Vice President, Senior Vice President and Merchandising.
5. Assisting in smooth implementation/transition of departmental processes and procedures.
6. Facilitates communication for teams reporting through the Executive Vice President and/or Senior Vice President of
Merchandising; assist in preparation of internal and external memos and correspondence.
7. Maintaining office supply inventory; anticipating supply needs and managing supply order/procurement process.
8. Assists in the coordinating of Merchandising Department moves and setting up of new offices, phones, equipment, supplies and
business cards and troubleshooting issues that may arise as a result of on-boarding.
9. Provides agendas and other essential materials and coordinates departmental functions including, Merchandising Team Holiday
luncheon, Merchandising Team Building sessions, and Merchandising Town Hall Meetings.
10. Continuously monitors Retek Merchandising System to assure all purchase orders are approved; receives and approves
incoming orders from all LOBs to ensure timely distribution of product.
11. Manage the merchandise calendar and ensure all associated events stay in sync with project timelines and key meetings do not
overlap, including but not limited to scheduling executive assortment walkthroughs.
12. Other duties as assigned.
Position Requirements:
Office work environment, 40+ work hours per week
Minimum Requirements:
Education: High school or GED required and Associate’s Degree preferred
Experience: 5-7+ years of executive support experience, preferably in a corporate retail environment. Experience supporting executive and senior level management.
Job Related Skills: Proven track record in priority setting and managing multiple tasks and strong written and communication skills with excellent organizational skills. Applicant must have high attention to detail, strong work ethic and ability to work in a fast paced
environment.
Computer Skills: Proficient MS Word, Outlook, Excel and PowerPoint skills
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