Help Us Change Lives: Auberle Seeks

Administrative Assistant

Auberle is a growing, nationally recognized, award winning human service organization that serves 4,000 individuals and families each year. Auberle is committed to working to build and sustain an equitable and inclusive work environment, and world, where cultural diversity is celebrated and valued. We believe diversity benefits and enriches the development of all! Our staff have voted us as a Top Workplace by the Pittsburgh Post-Gazette for 9 years in a row. Auberle operates over 20 programs in 16 Western PA counties with 200 staff and a $16M+ budget.

Auberle’s staff is comprised of passionate individuals who are committed to finding the most innovative ways to solve our community’s most difficult problems. We know that we deliver impact to our region because we measure everything that we do. We offer 21 programs to at-risk children and families.

We are seeking a highly skilled individual to fill an immediate need for an administrative assistant role in our Foster Care Program. Auberle’s Foster Care Program provides a home setting for children and youth that cannot be with their family. A range of foster care services are offered in order to meet the needs of children and youth as well as their foster and their birth families.

Required Skills and Abilities:

• Possess and communicate a passion for Auberle’s Mission of helping children and families
• Ability to exercise discretion and maintain confidentiality
• Excellence in multi-tasking with a passion for excellence and a work ethic
• Strong computer and technical skills including Microsoft products and experience learning proprietary software
• Demonstrated exceptional organizational and time management skills
• Ability to effectively communicate verbally and in writing to ensure full compliance with agency and governmental regulations

QUALIFICATIONS/REQUIREMENTS:

• High School Diploma (or GED) and 1+ years administrative experience (combinations of formal education and experience will be considered).
• Demonstrated computer knowledge of Word, Excel, Internet, Outlook, Power Point, and the Windows environment
• Strong interpersonal and organizational skills, oral and written communication skills
• Demonstrated ability to work independently, prioritize multiple tasks, problem solve, and follow through with assigned tasks required
• Valid Pennsylvania driver’s license, vehicle, registration and insurance
• ACT 33/34 and FBI Clearances
• Random drug testing may be conducted to maintain a safe and drug-free workplace.

ESSENTIAL RESPONSIBILITIES:

• Interact with youth and families in a supportive, compassionate manner to ensure processes happen in a timely fashion
• Thoroughly communicate with all team members to understand their needs and support the foster care work
• Compile and maintain client records including data entry work in the KIDS system among others
• Meet and exceed all reporting requirements per agency and county expectations.
• Provide development, recruitment, training and marketing support for foster care programs.
• Track and prepare billing and finance data as necessary including budgets, supplies, clinical hours and billing.
• Demonstrate an understanding of and respect for the cultural diversity of consumers, volunteers, staff, and other stakeholders throughout the provision of services.

TYPICAL WORKING CONDITIONS:

• Work is performed in an office environment and in the community.
• Frequent contact with staff and non-staff (e.g., client families, referents, staff from other community agencies.)

Auberle offers excellent training opportunities and a comprehensive benefits package:

• Competitive Salary
• Medical, Dental, Vision & optional Flexible Spending Accounts
• Paid Vacation Days (increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 11 Paid Holidays
• Basic and Optional Life Insurance
• Optional Supplemental Insurances
• 403 B Retirement Savings with an employer match
• Educational Assistance
• Public Service Learn Forgiveness Qualifying Employer

If you are highly motivated, passionate about youth development, and ready to help change the world be sure to apply!

EOE

• Random drug testing may be conducted to maintain a safe and drug-free workplace

This is not intended to be an exhaustive list of duties for this position, but an idea of the work being done.