Job description
The Administrative Assistant supports and assists general office activities and projects withadministrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.
Duties include but are not limited to:
- Organizes and prepares correspondence relating to association business.
- Receives and responds to incoming calls from homeowners, Board members and vendors.
- Follow through on various requests.
- Processes and distributes incoming and outgoing mail for the office and Associations as a backup for the front desk, as needed.
- Prepares and assists community managers with monthly board packages and in house mailings.
- Updates homeowner and association information in C3 and shared files.
- Relieves the Receptionist on an as needed basis.
- Processes print jobs, scanning and faxing as general office support when needed.
- Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
- The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
- Other duties as assigned.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Professional customer service skills.
- Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
- Interpretation and completion of verbal and/or written instructions at a proficient level.
- Knowledge of general office equipment (copier, fax, phone systems, etc.).
- Knowledge of company policies, procedures and forms.
- Confidentiality and discretion in the performance of all duties and responsibilities.
- Time management and time critical prioritization skills.
jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.