Arlington Public Schools (APS) requires all employees to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen (i.e. Pfizer, Moderna, and/or Johnson and Johnson). As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.

Human Resources announces an opening for a 1.0 FTE Adminstrative Assistant . This position is a 260-days, Grade G-08 located at Extended Day Department.

RESPONSIBILITIES:

• Customer Service :

• Ensure daily coverage of the Extended Day Welcome Center - in-person, email, and phone.

• Assist families with Extended Day registration, family accounts, and program operations.

• Receive and post payments.

• Provide families general information and referrals to other departments in Arlington Public Schools.
  

• Clerical Support:

• Perform a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software (STARS).

• Provide clerical support to Central Office staff to enter data, file documents, and prepare material for meetings.

• Schedule meetings for Extended Day staff meetings.

• Review monthly purchasing documentation from supervisory staff.

• Assist with scheduling of interviews
  

• Other duties as assigned.
  

EXPERIENCE:

• Excellent interpersonal skills and demonstrated ability to communicate effectively with co-workers from administrative offices, field-based school personnel, vendors, and the general public.

• Experience with childcare management systems or student information systems (e.g. Synergy).

• Experience with customer service software (e.g. Zendesk, Webex)

• Bilingual (English/Spanish)
  

QUALIFICATIONS:

• Graduation from high school, including or supplemented by courses in keyboarding and computer utilization and office practices.

• Knowledge of clerical practices, preferably in an education or education-related setting; or any equivalent combination of education and experience that would provide the knowledge, skills, and ability to perform the job responsibilities.

• Some college business management course work is preferred.

• Proficiency in Microsoft Word and Excel and Google Docs and Sheets,

• Possess excellent communication skills, both orally and in writing.