Job description
Job#: 1314242
Job Description:
will be a hybrid, 9/80 schedule (Monday/Wednesday/Thursday - in office; Tuesday/Friday - remote). LOCAL CANDIDATES ONLY
- Provides general administrative support including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, event/meeting planning coordination, invoice tracking and order office supplies, file maintenance, catering, etc.
- Coordinates domestic and international travel plans and documents as required.
- Maintains records of all office business expenses (Procard and T-Card), track expenditures through the year, research discrepancies, maintain organization charts, and address distribution lists.
- Supports the management of data as part of our resources management system (TargetProcess). Responsibilities would include ensuring the integrity of system data, the ability to run reports, analyze data to identify anomalies, and work with project/chapter managers to resolve issues.
- Support the stewardship of an enterprise solution cataloguing tool. Responsibilities would include data integrity assurance, issue resolution, data entry and miscellaneous support for solution owners. Additional responsibilities would be to support any relevant communications efforts associated with the project. Work with digital platform owners to ensure the delivery of tool enhancements.
- Manage and provide structure to team collaboration tools and be fluent in Microsoft applications. This includes developing and managing SharePoint materials, MS Teams Channels, etc. This also includes managing system security groups to ensure accessibility of data and data accuracy.
- Ability to work with financial data systems such as SAP in order to generate targets reports and create summary materials from those reports. Ability to create simple visualizations of the associated data and explain exceptions.
- Act as a team SME for procurement related systems such as Smart by GEP. Help manage Asset Performance related 3rd party contracts, spend and forecasts
- Assist in Asset Performance team business plan development
- Coordinates all logistics for office moves and assists in the onboarding and off-boarding of employees.
- Lead coordination of team building and other Asset Performance events.
- Acts as back-up for other Administrative Assistants, as needed.
- Special projects, as needed.
- HS Degree or Equivalent
- Minimum of 10 years administrative experience, preferably at the senior level.
- Demonstrated proficiency in the Microsoft Office Suite (Teams, Word, PowerPoint, Excel and Outlook) and SharePoint.
- Strong communication skills. Ability to communicate clearly and professionally both internally and externally in a clear, concise, and effective manner.
- Ability to work collaboratively with other admins in the APPS team in a profession manner
- Ability to plan, balance and multi-task job responsibilities based on business needs; approach work proactively to maintain a high level of accomplishment.
- Punctual, dependable, and able to work with minimal supervision.
- Responds and follows up in prompt and efficient manner.
- Strong interpersonal skills.
- BA or BS preferred.
- Chevron experience desired.
- Proficiency in SAP and Ariba.
- Ability to interface effectively with all levels of a diverse workforce.
- Interest and/or familiarity in Lean Six Sigma.
- Ability to think critically about data.
- Data analysis and reporting.
- Event planning/ project management experience.
- Must effectively demonstrate the Chevron Way Values and behaviors in all aspects of their role.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.
Employee Type:
Contract
Location:
Houston, TX, US
Job Type:
Infrastructure and Security
Date Posted:
December 1, 2022
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