Job description
Admin AssistantAon is looking for an Admin Assistant! As part of an industry-leading team, you will help deliver results for our clients by delivering innovative and effective solutions. This role will support our Bloomington Office. This is a hybrid role with the flexibility to work both virtually and from our Bloomington, MN office.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
The Admin Assistant provides administrative support to a team of colleagues within a workgroup, practice area, or client team. Support ranges from clerical and logistical matters to document production and the effective use of office applications.
The AA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the AA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The Admin Assistant Advanced is integral to the efficient workflow within the office environment.
What the day will look like
While no two days will look the same, a typical day can / will include:
Book travel arrangements for US colleagues
File organizing
Organize and schedule appointment and meetings
Maintain various operations management lists and reports
Provide general office support
Assist in planning of company meetings and events
Submit and reconcile expense reports
Maintain a flexible approach and attitude towards assisting others
Support disaster recovery plans
Assist in the onboarding of new team hires
Support of executive level leaders, administrative activities that include:
Email management
Time recording
Full calendar management
Research, or other special projects
Coordinating complex meeting logistics on or off site; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Actively participating in leadership meetings for follow ups and note taking when applicable
Travel Expenses
Assist with on-boarding of new hires in the Business Unit; submit IT service tickets and follow up on equipment delivery.
Other duties as assigned.
How this opportunity is different
Admin Assistants are the backbone of our successful organization. Collaborate with some of the best in the business with active knowledge sharing, the support of a vast EA / AA network, with growth and engagement opportunities. A team of Administrative Operations Managers and Administrative Operations Leaders work side-by-side with you, doing the same work as you, so they understand what it takes to provide excellent administrative support and allows for a greater understanding and development. Aon offers the flexibility to work both in the office and remotely. Come be a part of this amazing team!
Skills and experience that will lead to success
Minimum of 3 years of relevant experience.
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable.
Professionalism and displays excellent customer service skills and exceptional attention to detail.
Superior writing skills — grammar, punctuation, spelling, and proofreading.
Superior verbal and written communication skills.
Works independently with a variety of individuals and teams.
Demonstrates strong organizational and management skills.
Models professional appearance and demeanor in a business casual environment.
Demonstrates discretion on highly confidential matters.
Suggests approaches for resolving problems.
Maintains a high level of confidentiality.
Self-motivated team player with ability to work independently under minimal supervision.
Ability to effectively interact with clients and team members, always maintaining professionalism.
Ability to work in a high paced, demanding environment.
Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality.
Education : Bachelor’s degree a plus or 5 equivalent years of industry experience.
The salary range for this position is $50,000-$60,000 annually. This salary range is an estimate and the actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
How we support our colleagues
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. Aon is committed to a diverse workforce and is an affirmative action employer. People with crimina
l histories are encouraged to apply.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. #li-tj1
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