Job description

To apply you MUST email a cover letter and resume to Trevor Storrs, President and CEO of Alaska Children's Trust: tstorrs@alaskachildrenstrust.org

POSITION GUIDE

POSITION: Administrative Assistant
LOCATION: Anchorage, Alaska
REPORTS TO: Operations Manager
SALARY: $24 to $28 DOE (Full-time, hourly/non-exempt)
RESUME DUE DATE: Open until filled

Qualified applicants may send their cover letter and resume to: tstorrs@alaskachildrenstrust.org. The first round of applicants will be reviewed on 20 May 2023; however, the position will remain open until the position is filled.

ACT MISSION
The mission of the Alaska Children’s Trust is the prevention of child abuse and neglect.

ABOUT ACT

Alaska Children’s Trust is the statewide lead organization in the prevention of child abuse and neglect. It is our goal to ensure all Alaskan children and youth have the tools and resources necessary to grow up safe and healthy. We work towards our vision of an Alaska where all children, youth, and families can thrive through strategic advocacy, investing resources, generating funds, and convening organizations.

ACT, founded in 1988, is focused on changing the way Alaskans think about child abuse and neglect prevention, focusing on community activities and public policies that prioritize primary prevention. Since our conception, ACT has led the way in building awareness, providing education, and bringing communities together statewide to ensure children, youth, families, and communities have the knowledge, skills, support, and resources to thrive. When children, youth, families, and communities thrive, the risk of child abuse and neglect and many of the social determinants that cause abuse and neglect to occur are greatly reduced. ACT recognizes that healthy child development is an essential building block for community and economic development.

ACT fulfills three critical roles in the overarching work to prevent child abuse and neglect: (1) advocate, (2) convener, and (3) catalyst. As an advocate, ACT strives to actively influence public policy within political, economic, and social systems and institutions and build advocacy skills within individuals and organizations across the state. As a convener, ACT fosters sincere and trusting relationships across the state that result in forward momentum toward building a safe and healthy community for children, youth, and families. And, as a catalyst, ACT encourages a new culture, methodology, and ideas to fight an epidemic that has plagued Alaska for decades. ACT achieves this through our grantmaking process.

THE OPPORTUNITY
The Alaska Children’s Trust (ACT) is both an innovator and a leader in the nonprofit sector. As the statewide lead organization focused on the prevention of child abuse and neglect, ACT is committed to ensuring Alaska’s children, youth, and families live in safe, stable, and nurturing communities. The position provides an opportunity for an individual to be a part of a dynamic team. A successful candidate will have a strong work ethic, a good sense of humor, a dedication to system change, and the ability to maintain a healthy work life balance.

Position Summary
The Administrative Assistant handles general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, maintaining office equipment and so on. Supports managers and employees through a variety of tasks related to organization and communication. An effective Administrative Assistant enables teams to be focused on their goals. It is a vital role, especially for teams and individuals that have multiple projects occurring simultaneously.

Employment Classification Benefits

• Full-time Health, Dental, & Vision Insurance (dependent coverage
• Hourly/non-exempt included)
• Health Savings Account – annual $1,000 contribution

Wage Range

Generous Personal Time Off (PTO) & Holiday leave$24.00 to $28.00 DOE Up to 6% of annual salary 401K matching program

• Remote work
• Paid family leave program

(For a full description, please go to our website.)

Education & Experience

• High school diploma
• Prefer 2 years of experience in front desk reception/administrative assistance role or customer service role.

Skills

• Exhibits polite and professional communication via phone, email, and mail.
• Ability to work effectively and cooperatively with all levels of management, staff, service partners, donors, and general community.
• Organizational and follow up skills, including time management, attention to detail, and filing.
• Competence in Microsoft products including Outlook, Word, Excel, and PowerPoint.
• Experience working with databases.
• Types proficient with a goal of 50 words per minute.
• Ability to make decisions, engage in critical thought and solve problems.

Job Duties

• Managing the reception area – primary contact for all inquiries at ACT.
• Answer and direct phone calls.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Manage all travel for agency business (i.e., employees, board of directors, scholarship recipients).
• Project management - assist with special events or projects (i.e., fundraisers, awareness projects).
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Maintain, organize, and order general office supplies, including paper, pens, ink/toner, etc., to ensure teams have everything they need to succeed.
• Completes a broad variety of administrative tasks
• Assists Senior Management team with time management by screening requests, calendaring appointments, and polling groups to schedule gatherings/meetings.
• Perform other duties as needed and assigned.

NOTES: Diversity is a core component to the work at the Alaska Children’s Trust. We are passionate about building and sustaining an inclusive and equitable environment for all employees. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

Jobs are dynamic, and assignments/priorities may change. It is not intended or implied to be an employment contract but is a communication tool to explain the responsibilities, advertise the job, and identify performance measures and potential training needs. This description does not imply or create a contractual relationship. ACT is an at-will employer.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

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