Eques Inc. powered by White Law Office, Co. is looking for a Administrative and Intake Assistant who enjoys assisting clients at our front desk, witnessing signings, notarizing documents, preparing documents to file, mail or email for for recordings or filing at our local courthouse and assist in drafting fee agreements or other client related documents. Working hours will be Monday - Friday, 9:00 AM - 3:00 PM.

This candidate should be aligned with our values:

1) Intellectually Honest and emotionally intelligent with their team, their strategic partners, their community, and, most importantly, with themself,

2) A leader who Empowers staff and clients through their communication and educational skills,

3) Innovative in process and system management and problem-solving with county offices, and

4) Respectful to their team members, clients, strategic partners, and competitors.

If this candidate can operate according to these values, their employment with Eques, Inc. will be successful.

Eques is a unique firm that is constantly innovating to meet the needs of their communities and challenge the methodology of how legal services are provided. Eques focuses on developing a modern legal service based on solid business principles. Therefore, there are high standards and expectations for all Eques employees. All employees are encouraged to be leaders and to develop their leadership abilities. We fundamentally believe that as an individual team member grows, so will Eques.

We are also unique in that we believe in a team approach and are highly collaborative. We believe that our culture of teamwork is what differentiates Eques from other law firms.

We are looking for someone who is willing to be a part of a team, assist Eques paralegals with clients and client matters and is willing to work out of our Northfield, Ohio office. This candidate should be self-motivated, organized, detail-oriented, work well with people, able to manage high stress, and is comfortable with computers. This candidate should be comfortable working with a remote team, able to actively organize tasks in an efficient manner and have excellent communication skills. Adopting and operating according to existing and evolving Eques processes and procedures is non-negotiable.

Your success with our firm will be measured in your alignment with our values, mission and vision and it will be measured by your contribution to the teams.

Please note that there will be training on our software and systems and you should be able to get your notary.

If the above describes you, it resonates with your values, and you believe you could amplify the culture and brand of Eques, Inc. then send us your resume and cover letter as well as a list of references. If your values are not in alignment with the above, or if you feel that you would have to “change” to adopt our values, please do not apply.

Job Description:

• 
  Performs Intake and contributes to routing calls with team

• Greets and screens incoming visitors in a professional manner and promptly notifies the appropriate person of their arrival.

• Receives, sorts and distributes incoming mail and prepares outgoing mail in a timely manner.

• Operates standard office equipment

• Responsible of office errands including purchasing office supplies, bank deposits, courthouse, post office and other governmental offices.

• Filing case documents in an organized manner for easy access

• Communicating with potential clients or other attorney's offices via email, over the phone, or in person

• Sending faxes and making copies of legal documents

• Preparing documents and organizing the documents in a packet according Eques standards for client review and signings

• Available for notary or witnessing signings

• Preparing documents and organizing the documents in a packet according to governmental office standards for litigation or transactional matters.

• Coordinate appointments, including all correspondence and logistics necessary as tasked by paralegals

• Draft documents and letters from existing acquisitions using proper licensing templates as assigned by paralegals

• Manage legal documentation and correspondence in strict confidence

• Implement and improve upon administrative processes for more efficient workflow

• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney

• Assists with recording documents at courthouse, auditors, recorders, tax map, fedex, and other governmental entities.

• Performs other related duties as assigned.