Job description

PROJECT CONTROLS / ADMIN SUPPORT

Description

JOB PURPOSE:
Project Controls performs site accounting services, as required, supporting the accurate and timely delivery of financial information. Manage, coordinate and maintain business processes and procedures that will promote efficient use of assigned resources and ensure internal control requirements are achieved.

DESCRIPTION OF ESSENTIAL DUTIES:

• Ensure accurate forecasting, trending and measuring actuals against Key Performance Indicators (KPI’s) / Key Elements consistent with the project contracts. KPI’s including but not limited to planning, scheduling, estimating, time & cost controls, safety performance, and information management.

• Create, maintain and communicate the budget, variance to budget and variance request log weekly, monthly and annually (project related).

• Analyze the activities on site for the project, determine and report on how these activities affect the results of the project (not just financial results).
• Generate and maintain reports on required frequency including but not limited to estimated vs. actual labor & materials; inspection requirements & results; safety performance; inventory/materials issues (kitting & staging performance); dismantle performance.
• Assist with the development of internal & external dashboards for measurement of KPI’s.
• Assist Project Manager and Senior Leadership on presentations, bid preparation, site contract clarification and attend meetings as required.
• Assist management and the IT staff in the implementation including but not limited to company tracking system, time and attendance system and all site/client specific tracking software.

• Manage Purchase Order’s (PO’s) in company tracking system, site/client specific tracking software and accounting reports including value notifications to management and specified project personnel.
• Verify and approve accounts payable activities including coding, vendor inquiries and reconcile discrepancies. Match bills to purchase orders insuring that correct items and quantities have been received while identifying and correcting all inaccuracies.

SUPERVISORY RESPONSIBILITIES:

• Manage and coordinate collection efforts, job costing procedures, financial statements, accounts payable, accounts receivable, and billing activities to maximize project revenue.
• Perform supervisory duties including training in accordance with company policies, procedures, new and/or improved work techniques and applicable employment laws to maximize project efficiency.

QUALIFICATION REQUIREMENTS:
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. These may be varied based on specific requirements of a branch or project)

• Excellent oral and written communication skills to effectively communicate with employees, customers, and specified project personnel.
• Process complex time sensitive data and information from multiple sources, make decisions based on this data, handle confidential/sensitive information with discretion and effectively communicate the related actions to management, customers and specified project personnel.
• Requires the ability to use a personal computer and word processing, spreadsheets, and AS400 related business operations software.

PHYSICAL DEMANDS:
(The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.)
While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds while moving files or manuals. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.

BrandSafway is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. BrandSafway is also an E-Verify participant.

The above statements reflect the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

Job Type: Full-time

Pay: From $25.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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