Job description

GRACE MANOR AT LAKE MORTON IS LOOKING FOR AN EXPERIENCED, PASSIONATE PERSON THAT LOVES SENIORS TO JOIN OUR BEAUTIFUL COMMUNITY!

Job Description

I. TITLE OF JOB: Activities Director

II. REPORTS TO: Executive Director

III. HEADQUARTER: Community

IV. QUALIFICATION STANDARDS

A. EDUCATION

It is preferred the Social Director/Activities Director has a High School diploma or GED equivalency.

B. CERTIFICATION

It is required that the Social Director/Activities Director is certified if required by the state in which they work. It is preferred that the Social Director/Activities Director holds certification in a related field.

C. EXPERIENCE

It is preferred that the Social Director/Activities Director has one-year supervisory experience. It is preferred that the Social Director/Activities Director has two years experience in a social or recreation program within the last five years, one of which was full time in a resident activity program for the elderly.

D. SKILLS REQUIRED

1. Problem Solving: Identifies and resolves problems in a timely manner, gathering and analyzing information to develop alternative solutions both alone and with groups.

2. Customer Service: Manages difficult or emotional residents, family members, and employee situations, responding promptly to their request for service and assistance, while soliciting feedback to improve service ensuring that commitments are met.

3. Interpersonal: Focuses on solving conflict and not blaming. Maintains confidentiality. Listens to others without interrupting and keeps emotions under control. Remains open to others’ ideas and tries new things.

4. Oral Communication: Speaks clearly and persuasively in positive and negative situations. Listens carefully and gets clarification. Responds well to questions.

5. Team Work: Balances team and individual responsibilities, exhibiting objectivity and openness to others’ views. Contributes to building positive team spirit.

6. Planning and Time Utilization: Consistently plans/coordinates work to achieve maximum productivity and is efficient without sacrificing quality, accuracy and customer service. Meets deadlines in completing job assignments and special projects.

V. DUTIES AND RESPONSIBILITIES

The duties of the Social Director/Activities Director include developing and implementing a program of physical, mental and spiritual activities which will assist the residents to live life as fully and as naturally as possible, and to maintain and/or restore their physical and mental capacities in accordance with current applicable federal, state and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by your supervisor, to assure that a successful Recreation/Activity Program is maintained at all times.

VI. FUNCTIONS OF THE JOB

A. ESSENTIAL

The following job functions have been determined to be essential to the position. Management reserves the right to modify the list and other functions as deemed necessary.

1. Plan, develop, organize, implement, evaluate and direct activity programs of the community, assuming responsibility and accountability.

2. Interview residents and families to determine each resident’s spiritual, social, recreational and emotional needs and interests.

3. Perform administrative requirements such as completing necessary forms, charge slips, ordering of necessary materials, supplies, regulated activity records or others as directed.

4. Prepare community newsletter.

5. Organize, schedule, and supervise activities according to the interest expressed by residents.

6. Select and supervise volunteers, families, community agencies, etc. to develop and maximize the activity program for residents.

7. Supervise and work effectively with other members of the department.

8. Visit residents to determine their preference for programs.

9. Encourage resident assistance with and participation in scheduled activities.

10. Establish and maintain community involvement and create a homelike atmosphere for residents.

11. Transport and oversee the transportation of residents to appointments and other outside activities.

12. Document observations and plans of action in appropriate records.

13. Participate in planning meetings.

14. Perform emergency procedures such as Cardiopulmonary Resuscitation (CPR).

15. Develop, maintain and periodically update written policies and procedures that govern the day-to-day functions of the Activity Department.

16. Participate in surveys made by authorized government agencies.

17. Facilitate the coordination of the Activities Department services and other departments to maintain quality care for residents and offer equal opportunities for employees.

18. Work with the Executive Director to review, monitor, intervene and document complaints and grievances from residents, families, visitors, and employees.

19. Prepare reports and recommendations regarding the operation of the Activities Department.

20. Review and revise activity plans on a regular basis within the guidelines of state and federal regulations and Community’s policy.

21. Maintain privacy and confidentiality of records, conditions and other information relating to residents, employees, vendors and the Community.

22. Perform assigned tasks in accordance with Community policies and procedures.

23. Comply with established universal precautions and isolation procedures.

24. Monitor and audit documentation for errors or inconsistencies and make necessary corrections or document reasons for corrections not made.

25. Delegate authority to our team as appropriate.

26. Notify supervisor of pending absence or tardiness within the time frame described in the personnel handbook.

27. Establish and encourage an atmosphere of optimism, warmth and interest in residents’ personal and health care needs.

28. Meet with other supervisory staff as scheduled to assist in identifying and correcting problems and/or the improvement of services.

29. Follow established smoking regulations and report violations.

30. Maintain accounts receivable and payable files.

31. Answer phone and direct calls to others.

32. Complete typing as assigned.

33. Assist in assuring all necessary forms are completed on time.

34. Prepare any resident billing associated with activities.

35. Perform other related duties as assigned by the Executive Director.

B. OTHER DUTIES

In addition, in addition to the essential job functions described above, the following job functions are important to the proper fulfillment of duties:

1. Make routine rounds of community residents.

2. Assist with correspondence.

3. File records according to policy.

4. Assist in reporting and resolving complaints and grievances from residents, families, visitors and employees.

6. Prepare and delegate the preparation of food/beverages for residents’ events as appropriate.

7. Plan monthly calendar and prepare and exhibit a bulletin board.

8. Complete forms, reports, evaluations, studies, charting, etc. that are not considered as essential functions.

9. Assist the Executive Director and others in developing, implementing, and updating written procedures for discharge planning.

10. Inventory, identify, purchase and monitor equipment, supplies, etc.

11. Update job descriptions in the Social Director/Activities Director to comply with the mandates of the Americans with Disabilities Act.

12. Maintain a reference library of activity materials to assist the Social Director/Activities Director in meeting residents’ needs, complying with state and federal regulations and with mandates of the Americans with Disabilities Act.

VII. EQUIPMENT, MATERIAL, MACHINES AND/OR TOOLS USED

The following is a list of the principal equipment, materials, machines, tools, etc., used by the employee.

Reports and forms

Printer

Calculator

Computer

Copy machine

Film projector

Tape players

Typewrite

Overhead projector

Charts, forms and assessment records

Public address system

TV, VCR, records player

Tables and chairs

Van, automobile or other transporting vehicle

Reference books and materials

VIII. PHYSICAL STRENGTH REQUIRED

Frequent body movements include, lifting, moving, transferring, bending (static forward bending), stooping/squatting and reaching. Able to do heavy lifting, pushing, pulling and/or carrying of objects weighing up to 25 pounds unassisted with twisting and turning of trunk. Ability to stand and walk for prolonged periods of time.

IX. ENVIRONMENTAL CONDITIONS

Because the essential functions of the job of the Social Director/Activities Director often require exposure to bodily functions and infectious waste, diseases, odors and other situations associated with health care, including but not limited to exposure to AIDS, HIV and Hepatitis B viruses involving Risk Classification Categories 2 and 3, environmental and safety conditions will fluctuate. To be qualified for the position of Social Director/Activities Director, an applicant/employee will have the ability to work in an environment conducive to caring for residents without posing a substantial safety or health threat to self or others.

Professional Dress Code Policy and

Personal Appearance

Employees in management/professional office role contribute to the corporate culture and reputation in the way they present themselves. A professional appearance is essential in the communities.

Employees who do not meet a professional standard may be sent home to change, and nonexempt employees will not be paid for that time off. Reasonable accommodations will be made where required.

Examples of Appropriate Apparel:

• Business attire to include:
• Slacks
• Capris of a career line with no raw edges
• Skirts- no shorter than 2” above the knee
• Blouses- no tank or revealing items. Tops must be at least 3 finger widths wide coming all the way to the shoulder.
• Blazers and suit jackets
• Cardigans
• Dresses- no sundresses
• Business/career footwear
• Hair should be clean, combed, and neatly trimmed or arranged
• Make-up must be professional and conservative
• Fragrance - Recognizing that other employees and residents may have sensitivities or allergies to fragrant products, including but not limited to perfumes, colognes, fragrant body lotions or hair products etc. Such products should be used in moderation out of concern for others in the workplace.
• Exceptions: Scrubs may be worn as alternative if job role or duties require. (Ex: ED assisting in move in and activities position).

Examples of Items NOT to Wear:

• Casual clothing or resort wear
• Tank tops/revealing tops
• T shirts
• Shorts
• Jeans or casual pants
• Capri pants that are not career fabric material
• Casual shoes like slide-in like sandals that look like flip flops or are backless flat casual sandals.
• Tennis shoes/sneakers/Tom’s or athletic shoes.
• Clothing that reveals undergarment shoulder straps
• Tattoos and other body art must be covered
• Facial piercings are to be removed
• Non-traditional hair colors are not permitted (ex: Blue, green, purple, pink).

Violations of this policy will result in discipline, up to and including termination.

By Signing this document, you agree to follow the dress code policy above.

Employee Name: ________________________ Date: _______________

Signature: __________________________

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Holidays
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Lakeland, FL 33801: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Computer skills: 1 year (Preferred)

License/Certification:

• Florida Activities Director License (ADC) (Required)

Work Location: In person

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