Job description

Job Summary:

Responsibilities include Accounts Receivable functions (cash application, customer invoicing, customer collections communications, etc.) for up to 3 Blachford plant locations, and Account Payable functions (inputting vendor invoices into the system, coordinating with the purchasing and receiving departments to ensure proper documentation, and contacting suppliers as necessary) for up to 3 Blachford plant location.

Essential Duties and Responsibilities:

· Utilize daily bank activity files to apply cash receipts accurately, settle automatic withdrawals, and note any payment discrepancies from customer.

· Initiate collection communications (emails or phone calls) with customers that are delinquent on payments to ensure timely payment for past due invoices.

· Complete customer invoices daily via EDI invoicing and submitting certain invoices in customer portals to ensure invoice accuracy and customer receipt of invoices.

· Assist in general administrative and accounting functions throughout the year. This could include taking on small projects and helping organize general ledger activity as required.

· Receive, review and match all vendor invoices to appropriate documentation in accordance to the company’s accounting policy.

· Distribute cash disbursements when required.

· Reconcile, research and correct discrepancies. Work closely with Purchasing and Receiving Departments to rectify price /quantity discrepancies.

· Respond to all vendor inquiries in a timely manner.

· Maintain vendor and AP files thoroughly and accurately, in accordance with company policy and accepted accounting practices.

· Assist with monthly closings. Reconcile Work-In-Progress accounts monthly.

· Provide back-up to other departments when required.

· Responsible for ordering office supplies. Works with Finance and Administration Manager to review requests and create requisitions.

· Assist with year-end audit requirements

· Other duties as required

Qualifications/Skills/Experience Required:

· General Accounting / Inventory, 1-2 years of experience preferred

· College degree preferred

· Knowledgeable in Microsoft Office

· Organizational and computer skills

· Ability to learn new computer skills quickly

· Ability to handle multiple tasks, deadlines, and large paper/data flow

· Well organized and detail oriented

· Pleasant and professional manner to deal with customers and departments internally

· Dependable and self-motivated

Job Type: Full-time

Pay: $21.65 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Chicago, IL 60185: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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