Job description

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Supervisors may assign additional responsibilities, and the responsibilities may change as the needs of the business change.

Job Duties

· Full ownership of accounts payable functions, including timely processing and distribution of payments for all vendor accounts.

· Prepare and process weekly A/P aging report and A/P check run.

· Reconcile vendor statements.

· Assist with the setup and maintenance of vendors in all accounting applications; maintain vendor files, including collection of 1099 forms and other A/P documents.

· Obtain corporate department head approvals on all invoices received at the corporate office and properly allocate charges, verifying against budget when required.

· Perform standard A/P matching, batching, coding, entering, posting, reconciling of transactions including validation via batch registers.

· Schedule payment runs according to due date and ensure all prompt-pay discounts are taken.

· Process payments of all rents, leases, corporate travel reimbursements, and corporate credit cards.

· Proactively communicate with vendors to resolve A/P issues and reconcile statements in order to avoid hold issues.

· Prioritize invoices according to discount potential, payment terms, and credit limits.

· Work closely with Accounts Receivable and function as backup for Accounts Receivable as needed.

· Ensure compliance with IRS requirements regarding W-9, 1099, 1096 preparation and reporting.

· Prepare list of monthly A/P accruals to support month-end close and year-end processing for Accounts Payable including review and approval or journal entries and account reconciliation.

· Carry out all responsibilities in accordance with Urth Caffé standards of excellence.

Important Attributes

· Highly organized

· Focus and follow through

· Attention to detail and accuracy

· Ability to work effectively within a team

· Pride in quality and quantity of work produced

· Positive, relationship-oriented attitude and communication style

· Recognize urgency in solving problems and completing critical work

· Ability to remain calm under pressure

· Strong verbal and written communication skills

· Ability to prioritize work and meet deadlines

Qualifications and Skills

· College Degree or equivalent in business or accounting

· At least 2 years of Accounts Payable experience preferred

· Intermediate skills in Microsoft Office programs such as Word and Outlook

· Intermediate to advanced skills in Microsoft Excel, up to and including Subtotals, Filters, Vlookups, If formulas, Conditional Formatting, and Pivot Tables

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekend availability

Ability to commute/relocate:

• Los Angeles, CA 90013: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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