Job description

Clayton Youth Enrichment is currently recruiting for an Accounts Payable Specialist.
Clayton Youth Enrichment is Tarrant County's largest, on-site, youth enrichment, provider. The non-profit agency serves 7,000+ children and families annually through its after-school and other out-of-school time enrichment programs.
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SUMMARY OF JOB RESPONSIBILITIES: *

• Perform data entry and uploads of purchases, credit card receipts, expense reports, employee reimbursements, vendor invoices, in kind, mileage, etc., into the accounting system on a daily basis ensuring all appropriate approvals and backup documentation have been received and that entries are recorded to their respective general ledger account, department allocation, and funding source
• Performs monthly closing of accounts payable
• Responsible for the processing of accounts payables, ensuring vendor bills are paid on time
• Manages accounts payable aging reports and sub-ledgers; reconciles accounts payable aging and sub-ledger
• Create and perform general ledger and accounts payable bill imports and uploads into the accounting system, with accuracy
• Creates journal/bill upload templates in excel for import into the accounting system
• Creates, reports distributes and maintains all vendor I-9 forms
• Collects and maintains all vendor contracts, W-9s, and documentation
• Track and report escheatment to the state comptroller
• Sets up, terminates, and maintains vendor contracts and vendor data in the accounting system
• Assist with the preparation and submission of grant billings
• Generate and distribute accounts payable payments by check and ACH
• Sets up, cancels, suspends, updates, and maintains spending limits for company credit cards
• Responsible for maintaining all employee credit card agreements and forms
• Functions as an administrator in purchasing system; manages settings, new user set up, and changes
• Reviews and posts expense reports in the purchasing system
• Files and maintains payroll, accounts payable, and vendor files
• Communicates directly with staff to ensure submission of bills, receipts, and payables
• Create and distribute notifications and reports to managers and directors
• Create and maintain backup copies of all grant-related purchases, making them readily available for billing to the funders
• Maintain confidential records and files, meeting all required standards of confidentiality and safety
• Work effectively with colleagues and clients by consistently practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication
• Conform with and abide by all regulations, policies, work procedures, and instructions
• Maintain proficiency in excel at an advanced skill level or higher
• Protects the organization’s value by keeping information confidential
• Models the organization’s core values through behaviors associated with social and emotional qualities
• Perform other duties as assigned by the Accounting Manager and Director of Finance

QUALIFICATIONS AND SKILLS:

• Ability to perform all job requirements satisfactorily and meet the Education/Experience, Reasoning Ability, Personal Skills/Characteristics, Physical Conditions, Work Environment, and Environmental Conditions listed below
• Detail-oriented, accurate, and efficient with a high degree of attention to detail
• High energy level with the ability to carry out multiple projects simultaneously
• Ability to communicate effectively and professionally via written emails and correspondence, exhibiting correct grammar and punctuation
• Able to work in a team environment with minimal supervision
• Resourceful and well organized
• Strong customer service skills
• Excellent verbal communication skills with professional etiquette
• Strong commitment for doing what is right for the agency, its youth, and the agency’s mission
• Excel skill level of Advanced, with the ability to create and perform complex functions/formulas
• Ability to perform duties on an ERP accounting system, preferably Sage Intacct, Excel, Word, Outlook, Paycom, and Nexonia, and possesses the ability to learn new systems as needed
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position
• Ability to learn and perform duties in the following software systems: School Care Works and Paycom, with the willingness and ability to learn new systems

EDUCATION AND/OR EXPERIENCE:

• High School Diploma, higher education level, or certification in accounts payable preferred
• Minimum three years performing accounting payable
• Minimum three experience with Microsoft Office: Outlook, Word, and Excel
• Exhibits ability to create and use functions/formulas in Excel
• Experience with ERP accounting systems, preferably Sage Intacct

BENEFIT PACKAGE INCLUDES:

• Medical, dental, vision, disability, and life insurance coverage
• 401(k) with employer match
• Paid time off

SUPPLEMENTAL PAY:

• Sign-on Bonus of $1,000

APPLY DIRECTLY:

• https://claytonyouth.org/clayton-careers/

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

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