Job Location

Position Type

Salary Range

SUMMARY
Responsible for accurately preparing Highland Community College's invoices for payment, taking full advantage of discounts, and assuring that invoices are paid in a timely manner to avoid finance charges.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Prepare purchase orders.
2. Pay bills in a timely manner, ensuring that Accounts Payable policies are followed.
3. Consult with vendors regarding any questions on invoices.
4. Keep vendor addresses current.
5. Notify VP for Finance/Operations of any questionable purchases.
6. Reconcile Accounts Payable and Student Refund bank accounts daily.
7. Prepare Pell, SEOG, and student load refund checks.
8. Review HCC purchasing credit cards for receipt upload and coding to ensure timely and accurate payment.
9. Perform general filing and scanning of payments to Business Services drive.
10. Pick up and deliver Business Office mail daily from Bookstore.
11. Assist Business Officer with fleet vehicle scheduling.
12. Verify Accounts Receivable deposit daily.
13. Project a positive image of HCC with a polite, helpful mannerism.

Education and/or Experience
High school diploma or equivalent required. College or technical training in accounting or related field preferred. Prior experience in accounts payable desired. Familiarity and proficiency with multiuser computer software helpful.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and employees of the organization. Ability to communicate effectively over the telephone using proper telephone etiquette.

Mathematical Skills
Ability to calculate figures and amounts such a discounts, interest, commissions, proportions, and percentages. Ability to compute, verify, and compare figures accurately. Ability to detect and reconcile discrepancies in records.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must have excellent organization skills and decision making ability to handle detailed, multiple tasks for a variety of activities, and be able to work calmly in stressful situations.

Other Abilities and Skills

This position requires the employee to maintain a neat, clean appearance and have a pleasant telephone manner. Should have a service orientation and positive attitude toward the students, employees, and community people who interact with the College.