Job Summary

Responsible for the processing of invoices, coding of expenses, preparation of vouchers, and the issuance of payment checks. Maintain acceptable customer service levels. Perform any combination of routine calculating, posting, and verifying to obtain primary financial data for use in maintaining account records.

Major Tasks, Responsibilities and Key Accountabilities

• Codes invoices and accounts; reconciles and researches customer information; and processes account transactions to ensure quality output and timely payment of invoices.
• Performs research and reconciliation functions necessary to update and maintain account information. Performs basic data entry within department systems.
• Monitors and flags expense reports for policy exceptions or violations.
• Clears and matches account information and processes expenses and vendor payments.
• Utilizes mail opening equipment to open mail and sorts mail by document type (invoice, statement, correspondence, check, other).
• Batches invoices received in groups and prepares for scanning. Scans invoices into the system for payment processing.
• Researches and routes mail not scanned to other lines of business for processing.
• Performs clerical functions necessary to support the Accounts Payable Department.

Nature and Scope

• Selects correct processes from clearly prescribed rules, past practices or instruction. Seeks advice and guidance on non-routine or problem areas from supervisor. Deviations from the norm are cleared by the supervisor.
• Under close supervision, exercises limited latitude/independent judgment. Work typically involves detailed checks or close review of output by a senior co-worker and/or supervisor.

Work Environment

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• No travel required.

Minimum Qualifications

• Must be a minimum of 18 years of age or older
• Must pass pre-employment assessment(s) if applicable

Education and Experience

• HS Diploma or GED required. 0-2 years of experience in area of responsibility.

Preferred Qualifications

• Accounts payable experience preferred.