Position Summary:

Understand full cycle accounts payable with the ability to work independently and perform at high levels in a fast paced ever-changing work environment. Responsible for preparing analysis reports (eg. aging by vendor, aging trends, DPO), processing of invoices and exceptions, and assisting with ad hoc projects as assigned. Identifies improvements in current role and acts as business partner to organization. Promotes a professional and positive work environment for the team. Position has contact with all levels of management as well as customers, vendors and consultants.

Major Duties and Responsibilities:

• Prepare daily, weekly, and monthly reports (eg. agings, vendor adds/changes, vendors limits vs. volume trend) and provide analysis for trends, cash requirements for payments, etc. Prepare working capital metrics around DPO (days payable outstanding, oil vs. non-oil terms) and track progress.
• Perform daily and monthly AP functions as assigned. Assist in the month end close process. Review transactions and validate invoices to ensure adherence to policies and procedures. Prepare and run reports for manager review. Focus on continually seeking out process improvement and best practrice opportunities, including better use of systems, elimination of waste, enhanced use of technology, and refinement of processes.
• Responsible for ensuring timely payments including Checks, ACH payments, Wires and Virtual card, while adhering to departmental procedures. Including but not limited to: payment setup (check, ACH or virtual card), research and resolve all outstanding checks, voiding and re-issuing checks when needed and working closely with Treasury department to troubleshoot payment issues.
• Act as headquarters lead contact to international subsidiary locations, addressing inquiries as appropriate.
• Perform additional duties and responsibilities as identified by the AP Manager including ad hoc projects including Strategic initiatives - Analysis of vendor credit limits; alignment of vendor terms (Net 30, Net 60)
• Provide post go-live metrics for Coupa Implementation (ie. invoices auto-matched vs exceptions, frequency of same exception, etc)
• Audit requests (eg. parent company audit, sales and use tax audits, income tax audits). Fuel for growth opportunities (eg. offsite storage costs or stale records/past record retention).
• Responsible for system administration and user support for various systems impacting AP (JDE, Concur, Coupa).
• Monitor and update timeline for system changes and upgrades (primarily JDE and Coupa), documenting and updating desktop procedures for systems as necessary and coordinating training with AP team.

Education and Experience:

• Requires Bachelor's Degree. Two years related experience in Accounts Payable field preferred.

Knowledge and Skills:

• Working knowledge of general accounting principles and practices.
• Effective, professional verbal and written communication skills with the ability to convey information in a clear and concise manner.
• Ability to interact with all levels of management. Requires leadership and teambuilding skills.
• Proficiency in Excel and Word.
• Prior JD Edwards/Oracle and Coupa experience is desirable.
• Ability to exercise good judgment and work ethic.

Why join us:

Ventura Foods offers career growth opportunities as well as competitive compensation and benefits:

• Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees
• Profit Sharing and 401(k) matching (after eligible criteria is met)
• Paid Vacation, Sick Time, and Holidays
• Employee Appreciation Events and Employee Assistance Programs
• Salary Base Range of $48,000 – $67,000 for Employees Located in California*