Job description

JOB
Under general supervision, perform the most difficult and complex financial, statistical and accounting recordkeeping work; prepare and assist in the preparation of financial statements, documents, analyses and reports; maintain accounting records, reports and systems or computer base accounting systems; perform related duties as required.The Accounting Technician class is distinguished from the Account Clerk III in that it requires sustained use of a high degree of independent judgment and interpretive ability. The incumbents in this classification are characterized by its responsibility to maintain a variety of complex departmental fiscal records, data processing-based accounting systems or broad accounting functions, and acts in a lead capacity.

EXAMPLE OF DUTIES
Duties may include, but are not limited to the following: When working within the general County departments, the incumbent may be responsible for the following duties: Compiles data and interprets such data for budget preparation purposes in a large department;Supervises and participates in the maintenance of records in accounting systems for fund appropriations and expenditures, accounts payable and accounts receivable, purchasing and similar financial and statistical activities.Assists in developing forms and methods of financial record keeping, or accounting systems.Initiates fund transfers, interdepartmental billing and other administrative adjustments in budget appropriations.May prepare technically difficult statistical and/or accounting reports from a variety of sources.May prepare grant expenditure claims and reports.Reviews time cards of the employees and tracks vacation, holiday, and time off earned and taken.When working within the Auditor/Controller Department, the incumbent may be responsible for the following duties: Assists in reviewing and auditing computer based accounting input documentation for accuracy, adequacy and conformity to instructions or prescribed work methods.Balances accounts and researches errors by checking previous entries, records and supporting documents.Notifies departments of errors and corrections made or to be made.Reviews various account balances before releasing payment where high rate of expenditures or periodic reallocation of fund exists.Contacts departments or divisions because of insufficient appropriations and holding warrants until budget transfers are made.Assists in maintaining general ledger, appropriation and revenues ledgers, encumbering funds by department and budget classification.Posts expenditures and appropriations charges; liquidates encumbrances; assists in verifying accuracy of multiple data entries that go into the overall computerized accounting systems.Interprets and applies detailed and extensive instructions.Functions in a specialized area such as in warrant control and processing or encumbrance/purchase order control, and solving problems related to input and output of data.Contacts other staff, public, and vendors regarding difficult and complex transactions and problems in the accounting or bookkeeping system.Explains laws and regulations and procedures, and answers inquires from departments using independent judgment.Acts in a lead capacity and is responsible for performing the more difficult work which may include: Prepares and submits periodic payroll reports.Audits and verifies the employee appointment and status change action.Computes and processes payroll deductions, and voluntary payroll deduction.Processes vacation accrual, sick leave and other types of time off; reviews and assists in the preparation of complex and large periodic IRS, unemployment, and similar reports required in the payroll function.Reviews work of lower level Account Clerks and related account payable and claims processing; trains new employees.Knowledge of: Basic budget preparation procedures.Methods, practices and technology used in the development, maintenance and control of fiscal and accounting work.Basic governmental accounting principles and procedures.Purposes and methods of financial record keeping.Data processing procedures as integrated with accounting systems.Employee training.Ability to: Prepare clear and accurate financial statements and reports and analyze accounting and budgetary data.Perform a wide variety of difficult sub-professional accounting clerical work without continuous supervision.Perform a variety of arithmetical calculations quickly and accurately.Interpret and apply laws, regulations and policies.Maintain complex records and analyze data.Coordinate, train and direct the work of others.Establish and maintain effective working relationships with others.Resolve work problems related to the maintenance of county financial, accounting and personnel records.Read and write at a level required for successful job performance.ESSENTIAL FUNCTIONSOperate a personal computer and other office equipment.Communicate effectively with others in person, in writing and over the telephone.Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.Perform job duties under stressful conditions and respond appropriately to situations.Maintain confidential information in accordance with legal standards and/or County regulations.Frequent use of depth perception, peripheral vision and color perception.Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.Kneel, bend, twist, squat, balance and crawl.Frequent use of hand-eye coordination.Frequent use of data entry device including repetitive hand and arm motion.Occasionally lift and carry up to 40 pounds.Normal dexterity, frequent holding and grasping.Regular attendance is an essential function.

MINIMUM QUALIFICATIONS
Experience: Three (3) years of responsible technical experience in financial, accounting, or statistical record keeping activities. Formal education in basic accounting, bookkeeping may substitute for the experience requirement on a year-for-year basis.

SUPPLEMENTAL INFORMATION
ADDITIONAL INFORMATIONA valid California driver's license and DMV clearance may be required at the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.Applicants for positions within the Human Services Agency are subject to a criminal history background check.Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. State agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.EXAMINATION INFORMATIONIf supplemental questions are included as a part of this job bulletin, applicants may be rated based upon their responses to the supplemental questions. If rated, only those that are determined to be highly qualified will be invited to participate in the next step of the selection process.SPECIAL TESTING ARRANGEMENTSSpecial testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-323-2360 upon notification that your application has been approved. Documentation from medical, military, school, or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.VETERANS PREFERENCEIf you would like to have Veteran's preference points included as part of the application packet, please attach a copy of your DD-214 form.PLEASE NOTE: Applicants, who receive a passing score on a written or oral examination, shall be eligible to receive credit for an additional five (5) points to be added to the final examination score. Veteran's preference is allowed only on initial entrance into County service and shall not affect the order of eligibility on any other employment lists.For the purpose of this section, a veteran is one who has received an honorable discharge from active duty, and has served: 1. During one of the following wartime or equivalent periods: Sept. 11, 2001 to End of Operation Iraqi FreedomAug. 2, 1990 to Jan. 2, 1992Jan. 31, 1955 to Oct. 15, 19762. During peacetime for which service a campaign or expeditionary medal has been authorized by the Government of the United States and where discharge was under honorable conditions. This would include Lebanon, Grenada and Southwest Asia.A copy of the discharge form (DD-214) shall be submitted to CalHR MSS for each position applied for, along with an application for employment requesting such preference, on or before the final filing date specified on the job announcement. Failure to submit the required credentials (DD-214) prior to the final filing date will be deemed a waiver of credits.ABOUT MERCED COUNTYMerced County is located in the northern part of the San Joaquin Valley in central California, an area earning worldwide acclaim for its rich agriculture, and spans from the coastal ranges to the foothills of Yosemite National Park. The City of Merced, the self-proclaimed Gateway to Yosemite, has a population of approximately 81,102, yet retains the charm of a small town with amenities routinely found in larger communities. Merced's revitalized downtown is emerging as the entertainment center of the area. The County is representative of the rural heartland and Gold Rush remnants underpinning the state's heritage. It is a peaceful, quiet, and friendly area with an abundance of beautiful bike paths and offers choices of higher education in UC Merced and Merced College.

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