JOB SUMMARY

ESSENTIAL FUNCTIONS

• Performs a variety of accounts payable duties:

• Maintains incoming payment requests, invoices, and other electronic correspondence including responding to vendor payment status, distributing vendor invoices into the appropriate department accounts payable folder.
• Receives and enters invoice data into the City financial software in preparation for weekly accounts payable runs; generates disbursements that include ACH, check, wire, and procurement card payments.
• Conducts research regarding City payables and provides instruction to departments for timely disbursements. Works with Purchasing to assist departments on identifying discrepancies with Purchase Orders and/or Contracts.
• Assists departments with proper submission and/or receiving of invoices. Follows up with departments regarding invoice status.
• Requests additional information and/or documentation to complete vendor payment processing.
• Issues disbursements to suppliers, vendors, City employees, City Council members, and/or other business/organization providing goods/services.
• Verifies paid or outstanding status on issued disbursements.
• Prepares journal entries to properly allocate invoices to the appropriate general ledger accounts.
• Contact vendors to acquire vendor W-9s and forward the City’s W9 form upon request.
• Assists accountant to issue 1099’s

2. Processes procurement card transactions:

• Assists as needed in verifying account charges for accuracy; identifies and resolves account discrepancies for proper coding.
• Processes disbursement to procurement card provider; prepares related reports in reconciling the procurement card statements
• Assist accountant in providing procurement card transaction information to end user departments

3. Performs a variety of general accounting duties:

• Performs online bank inquiries related to area of assignment.
• Prepares miscellaneous journal entries; reconciles related general ledger accounts. Compiles statistical and/or financial data related to area of assignment
• Assists with month/year-end closing and/or annual audit processes.

4. Miscellaneous:

• Performs data entry; creates, updates, and maintains accounting records and files for area of assignment.
• Provides support to accountants as needed.
• Assists with open records requests as it pertains to area of assignment.
• Coordinates and conducts special projects as required.
• Assists as needed with the reception area and provides general administrative support. Performs other routine and/or specialized duties related to area of assignment.

MINIMUM REQUIREMENTS

• High School Diploma or equivalent is required.
• Two (2) years accounts payable or closely related experience is required.
• Depending on area of assignment, a valid Texas Driver’s License with an acceptable driving record may be required.

PREFERRED QUALIFICATIONS

• Must be able to read and comprehend departmental policies, procedure manuals, and
• accounting documentation relative to area of assignment.
• Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, vendors, customers, and local businesses.

Work Hours

8 a.m. – 5 p.m., M-F

FLSA Status

Non-Exempt

The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.

BENEFITS
Medical, Dental & Vision Coverage

• United Healthcare
  • Choice Plus PPO Plan
  • Prescription Drug Plan
  • Wellness Initiatives
  • Virtual Doctor Visits 24/7
  • Dental Plan
• Davis Vision Insurance
  • Base Vision Plan
  • Premium Vision Plan
  • Laser Vision Correction discounts

• Texas Municipal Retirement System (TMRS)
• Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA

• Flexible Spending Accounts
• City paid Life and AD&D Insurance
• Voluntary Life, AD&D and Long Term Disability insurance
• Employee Assistance Program
• Vacation
• Sick Leave
• Holidays
• Longevity Pay
• Tuition Reimbursement
• Activity Center Membership
• Direct Deposit