Job description

About us

United Aviate Academy (subsidiary of United Airlines) is a flight school. If you are looking for a challenging, rewarding career in an inclusive environment, then United Aviate Academy is for you! We are guided by the core4 standards of Caring, Safety, Dependability and Efficiency.

Position Summary

Accounting Specialist is responsible for managing all forms of financial accounts within the company. Responsibilities for this position include vendor payments, A/R reconciliations, reports and reconciling bank statements. You will run accounting software programs to process business transactions, such as accounts payable and receivable, disbursements, expense reports, invoices, and receipts. This role is accountable for keeping accurate records, ensuring that invoices are paid in a timely manner, and that student accounts are accurately and properly maintained. You will ensure a precise month-end close each month in conjunction with the Finance team. This position should be familiar with all accounting GAAP procedures.

This role requires superior analytical, reconciliation, computer, and interpersonal skill sets, possessing the ability to think and work independently, yet work effectively with a team to accomplish goals. The Accounting Specialist will be meticulous and detail-oriented and help support our growth, being willing to take on new challenges and task. This position requires outstanding communication skills and a customer-focused approach to the work, especially to students, employees, and vendors. Must be able to work in a fast-paced environment and have a high level of diplomacy and confidentiality.

A successful Accounting Specialist will be exceptionally proactive in all tasks and problem solving, while being agile and adaptable. They will demonstrate a commitment to excellence and motivation for continuous learning and development. Ultimately, they will ensure that the company’s daily accounting functions run accurately and effectively.

Duties/Responsibilities

• Full cycle AP processing including coding, invoice entry, posting, and weekly check disbursement runs.
• Assisting the accounting/finance department in daily, monthly, and annual activities.
• Investigate and resolve carriers/vendors/customers/students/employee queries; resolve all outstanding vendor and payable issues along with account discrepancies.
• Manage all accounts payable, vendor invoices, three-way matching, manual/live checks, and ACH payments.
• Verify and process all expense checks; prepare check vouchers for signatures.
• Work with management concerning documentation for expenditures and approvals for payments.
• Recommend and implement changes to improve accounting systems and processes that will increase productivity, accuracy, and efficiency.
• Process student tuition payments and help maintain student financial records.
• Assist with annual 1098-T tuition statement tax forms.
• Maintain W9 files, update 1099 information as required, and assist with processing 1099s annually.
• Work with others in the Finance department to ensure ledgers, sub-ledgers, and reports are in balance and reconciled to other financial data.
• Strong partnership/relationship building, working across other business areas.
• Communicate with carriers/vendors/customers/students/employees via phone, email, mail, or in-person.
• Open mail, scan documents, index files, print invoices, audit invoices, follow-up on missing data, ensure accuracy and allocation of payments, and maintenance of receivable reports.
• Conduct reporting activities according to specific deadlines.
• Reconcile bank statements, ledger accounts, expenses, transactions, and student accounts.
• Support payroll processing.
• Assist with special projects as required.
• Perform other tasks as assigned.
• Expectation to work an average of 40 hours per week.
• Willingness to work over 40 hours per week as needed.

Qualifications

Experience

• 3+ years accounts payable and accounts receivable experience.
• 2+ years general accounting experience.
• 3+ years QuickBooks online (preferred).
• Proficiency with Microsoft Office products (Word, Excel, Outlook) and accounting systems.
• Ability to develop best in class accounting practices and systems.
• Proficient knowledge of US GAAP.
• Experience working for a mid-size growing business is a plus.

Education

Associate's or Bachelor’s Degree in Accounting, Business Administration, or 5+ years of applicable experience

Essential Knowledge, Skills, Behaviors

• Positive attitude, with a willingness to learn new responsibilities, adapt to change, collaborate as a team-player, and has a passion for continuous improvement.
• Strongly motivated with excellent time management, organizational, and communication skills.
• Ability to handle multiple tasks and meet deadlines, while staying proficiently organized.
• High degree of interpersonal skill and tact to establish and maintain effective working relationships.
• Attention to detail, while appropriately balancing accuracy and speed.
• Fast data entry and proficient typing skills.
• Proven problem-solving and information analysis skills.
• Independent decision-making and natural negotiation skills.
• Excellent oral and written communication skills.
• Thoroughly proactive, with the ability to own and ensure the completion of tasks.
• Outstanding attention to detail, organizational skills, valuing compliance & ethical behavior, governance & controls, and adhering to company and financial policies.
• Commitment to the company culture as a subsidiary of United Airlines.

EEO Statement: Westwind School of Aeronautics Phoenix, LLC, dba United Aviate Academy (UAA) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind - All employment decisions at UAA are based on business needs. We are committed to recruiting, hiring, and promoting job applicants and employees without regard to race, religion or belief, color, national, social or ethnic origin, ancestry, sex (including pregnancy), age, physical, mental or sensory disability, genetic information, HIV status, sexual orientation, gender identify and/or expression, marital, civil union or domestic partnership status, or any other status protected by laws or regulations. Decisions on employment and promotions are based solely upon an individual’s qualifications, with reference to the responsibilities and skills required of the position for which the individual is being considered.

Job Type: Full-time

Pay: $58,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Goodyear, AZ 85338: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts payable and Accounts receivable: 3 years (Required)
• general accounting: 2 years (Required)

Work Location: One location

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