Job description

Hybrid Work Schedule Offered!

Perform accounting functions needed to provide accurate and timely reporting. Enter and record journal entries and prepare schedules to close monthly reporting cycles. Process company payroll.

ESSENTIAL DUTIES:

• Independently prepare and post journal entries into the ABILA accounting system including bi-weekly payroll, expense allocations, cash receipts, revenues, adjusting journal entries.
• Prepare monthly balance sheet reconciliations for various accounts.
• Reconcile credit card activity and upload into accounting system.
• Maintain Microix user database, including deleting and adding new users to system and ensuring they are assigned to the proper workflows.
• Research and work with vendors to resolve invoice discrepancies and past due balances; maintain accounts current
• Set up and maintain vendors/customers in Abila
• Enter/upload payables into Microix; transmit all requests to Abila/MIP accounting software; prepare and process check runs
• Maintain an organized electronic accounts payable filing system (including vendor contracts/agreements) as well as an electronic filing system for payroll files
• Review timecards and resolve discrepancies in preparation of payroll processing
• Process bi-weekly (or emergency) payroll, review allocations and create/run reports as needed
• Work with ADP Customer Service to resolve issues and/or to research information relating to payroll processing
• Issue annual 1099 information to vendors and Federal / State agencies
• Assist with annual audit, including provision of supporting documentation.
• Prepare and enter any entries needed at month and year end including depreciation, vacation accrual and payroll accruals.
• Assist Grants Manager whenever needed. Duties could include preparing monthly variance reports for program staff, assisting with budget preparation in Microix and assisting with budget modification process for all grants.
• Handle other ad hoc assignments as requested.

JOB REQUIREMENTS:

• Bachelor’s degree in accounting.
• Minimum 3 years of general ledger accounting experience.
• Working knowledge of ADP Workforce Now.
• Familiarity with non-profit accounting principles.
• Attention to detail and ability to work under deadlines and prioritize competing assignments.
• Self-starter who is proactive and can work independently.
• Computer proficiency in MS Office and accounting software.
• Good verbal and written communication skills.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
All employees are required to comply with the Partnership's COVID-19 Immunization policy, and wear face masks in our offices/out in the field.

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Required)
• Accounts payable: 3 years (Required)

Work Location: Hybrid remote in Newark, NJ 07102

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