Job description

Since 1970, IHC has provided high-quality and compassionate healthcare and supportive services to the nine (9) American Indian consortium in north San Diego county. With more than 200 employees serving 2 clinic sites, IHC is proud of the diversity of its staff as a reflection of the community it serves.

The reward of working at IHC is more than a paycheck and excellent benefits; it is the impact and contribution to the Tribal community that employees value most. If you are passionate about improving the overall health and wellness of our tribal community, IHC is looking for people like you.

Native Preference in hiring is given to qualified enrolled members of our consortium, federally recognized tribes, and California Indians in accordance with the Indian Health Council’s policy. Applicants claiming Indian Preference must submit verification of Indian certified by tribe of affiliation or other acceptable documentation of Indian heritage.

Indian Health Council, Inc. (IHC) is committed to a diverse and inclusive workplace and as such, we are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Job Title: Accounting Clerk
Department: Fiscal
Reports To: Financial Controller
FLSA Status: Non-Exempt
Job Function: Non-clinical
Classification: Regular, Full-Time, 40 hours/week
Schedule: Monday-Friday (8:00am-4:30pm)
Location: Onsite (Valley Center, CA)

Benefits: Eligible for benefits on date of hire. Low employee contribution for PPO Medical, DPPO Dental, Vision. 403B retirement plan with company matching; generous PTO & sick time; 13 paid holidays annually, Employee birthday paid day off; bereavement and jury duty paid time off; company paid life, AD&D, short term and long-term disability; Eligible for company paid CMU, CEU, CPR and required licensures. Corporate discount programs. Monthly employee appreciation events. Service award program. Birthday and work anniversary acknowledgments.

SUMMARY
This position is responsible for performing a variety of accounting and administrative support tasks related to the fiscal department functions. The Accounting Clerk must uphold excellent customer service skills; acts as a primary point of contact for the department; supplies information regarding department policies and procedures. Computes, classifies, records and verifies numerical data for use in maintaining department records. Demonstrates great accuracy and attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
1. Perform a variety of general clerical duties including data entry, typing and maintaining files and records.
2. Routes incoming mail, prepares outgoing mail and correspondence, including e-mail and faxes as applicable.
3. Composes and types routine correspondence.
4. Reviews and prepares policy and procedure updates for review and implementation by the Financial Controller.
5. Organizes and maintains paper and electronic file systems, files records and documents according to system set-up.
6. Reviews employee registrations, travel schedules, and reservations; verifies eligibility and ensures appropriate back-up and supporting documents have been submitted; reconciles and collects post trip documents.
7. Processes, verifies and reconcile invoices, as needed
8. Provides assistance to accounts payable team and maintains responsibility for processing purchased referred care payments.
9. Conducts research, sorts data, and prepares statistical reports.
10. Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.
11. Assist customers, departments, and employees by providing information, explaining procedures, and answering questions over the telephone and in person.
12. Maintains overall IHC inventory and asset tracking system.
13. Operate a computer for a variety of applications, depending on assignment; enter data into various automated systems.
14. Coordinates the distribution and collection of monthly department time surveys; verifies submissions and enters into tracking system.
15. Participates in departmental cross-training.
16. Participates in professional development activities.
17. Maintains strictest confidentiality.
18. Performs related work as requested.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

TRAVEL & DRIVING REQUIREMENTS
Travel and driving are not required for this position.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE
High school diploma or GED and completion of college level advanced bookkeeping training.
Minimum of 1-year accounting clerk experience.

CERTIFICATES, LICENSES AND REGULATIONS
A valid California drivers license and a good driving record will be required at the time of appointment and must be maintained throughout employment.
Current CPR certification or attain within 6 months of hire.
Applicants must successfully pass a pre-employment physical exam, tuberculin skin test or x-ray and urine drug screen test (to include marijuana). Health must be adequate to perform all duties of the position.
Applicants must be fully vaccinated against COVID-19 and provide proof of vaccination.
Must pass criminal background check.
Must pass credit check.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of basic clerical accounting, financial record keeping and mathematical principles, practices and procedures.
Knowledge of modern office procedures and methods.
Skilled in maintaining a variety of financial records and files.
Ability to perform varied accounting clerical work.
Ability to perform procedures in an organized and accurate manner.
Excellent interpersonal and communications skills
Strong attention to detail skills.
Skilled in working effectively with other team members.

TECHNOLOGY SKILLS

Must be proficient in the following:
Productivity Software: Microsoft Office 365; Word, Excel, PowerPoint, Email & Calendar Management (outlook), Teams (video conferencing and meetings), and Share Point.
Accounting software (Financial Edge preferred).
Utilization of Paycom, Relias Learning, and PolicyTech systems.

LANGUAGE SKILLS
Ability to read, analyze, and interpret documents. Possess adequate written and oral language skills to communicate clearly and effectively. Ability to respond appropriately to the most sensitive inquiries or complaints. Ability to create and deliver effective presentations to public groups, peer groups and/or leadership.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY
Ability to apply principles of logical thinking to a wide range of intellectual and practical problems. Ability to deal with a variety of abstract and concrete variables.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to apply critical thinking skills to problem solve.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand. The employee is occasionally required to walk and stoop. The employee must regularly lift and/or move up to 10 pounds; Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Normal office environment.

CUSTOMER RELATIONS
1. Responds promptly and with caring actions to patients and employees. Acknowledge psychosocial, spiritual and cultural beliefs and honor these beliefs.
2. Maintain professional working relationships with all levels of staff, clients and the public.
3. Be part of a team and cooperate in accomplishing department/organizational goals and objectives.

QUALITY MANAGEMENT
1. Displays knowledge of normal signs of human development and ability to assess and provide age- appropriate care.
2. Contribute to the success of the organization by participating in quality improvement activities.
SAFETY
1. Maintain current knowledge of policies and procedures as they relate to safe work practices.
2. Follow all safety procedures and report unsafe conditions.

HIPAA/COMPLIANCE
1. Maintain privacy of all patient, employee and volunteer information and access such information only on a need-to-know basis for business purposes.
2. Comply with all regulations regarding corporate integrity and security obligations.
3. Report unethical, fraudulent, or unlawful behavior or activity.

Indian Preference shall be given in accordance with IHCs Policies and Procedures.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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