Job description
- Stays abreast of federal, state, local and district statues, policies, regulations and procedures for school finance as related to accounting role
- Assist in the accounting process for all funds
- Review appropriateness of invoices submitted for payment ensuring expenses are allowable
- Enter and process accounts payable batch payments weekly
- Manages void checks in accounting system and through bank
- Resolve positive pay items through bank
- Assist in providing disbursement totals for daily cash flow management
- Process utility payment and maintain spreadsheet of costs by building
- Manages vendor maintenance in accounting system
- Fill out tax exempt forms and W-9s for district when requested by vendors for the Director to sign
- Work with new vendors or vendors requesting tax forms from district to ensure the district has the updated
- W-9 and vendor information for their records
- Review vendor annual payments and complete 1099s for district
- Complete Michigan Unclaimed Property reporting for district annually
- Submits monthly check register to the Deputy Superintendent of Business and Operations, Director of Finance and the technology department for the district transparency page
- Timesheet entry
- Payment of ORS and City of Detroit Payroll Taxes
- Completion of 941 reconciliation quarterly and submit payment if necessary
- Process final pay numbers to ORS
- Prepare and record journal entries as required
- Assists with technology enhancements and updates to accounting software
- Assists with audits and preparation of financial statements
- Communicates with federal, state and local agencies as needed
- Assist in completion and submission of data needed for all state mandated reports, including Annual Financial Report (FID), Special Education Cost Report, Center Program Cost Reports, Medicaid Outreach, Transportation Financial Report, and others
- Performs other duties as assigned by the Director of Finance
- Bachelor’s Degree in Business, Finance, Accounting or related field, preferred
- Minimum 21 semester hours of college level accounting courses, required
- Three years’ experience in public school accounting, finance and/or grant administration preferred
- Demonstrated ability to manage department work flow with an emphasis on customer service and timeliness, required
- Experience and proficiency in Excel and Microsoft Word, required
- Strong analytical, research and mathematical aptitude
- Work well in team environments
- Excellent organization skills
- Dependable and able to handle confidential information with discretion
- Effective communication skills, both written and verbal
- Experience with WRESA SMART preferred
- MSBO Certification preferred, but required to obtain within 3 years (district paid)
- FTE 1.0 (52 weeks)
- NIS Contract - $45,655 to $57,015 (to commensurate with education & experience) Plus Comprehensive benefits package
JobID: 3536
Position Type:
Non-Instructional Supervisors & Professionals/Business & Support Services Assistant
Non-Instructional Supervisors & Professionals/Business & Support Services Assistant
Date Posted:
3/16/2023
3/16/2023
Location:
Administration Building, Central Office
Administration Building, Central Office
Date Available:
ASAP
ASAP
Closing Date:
UNTIL FILLED
UNTIL FILLED
Job Summary:
Qualifications:
The following is a list of qualifications for the position, any of which may be waived by the Board of
Education in exercising its prerogative to determine qualifications.
Education in exercising its prerogative to determine qualifications.
Working Conditions:
Application Procedure:
Click on the " Apply" button to initiate and complete the application process. Electronically attach and send cover letter and resume to the online application: Cover letters should be addressed to: Nicole Pilgrim Director, Human Resources, pilgrimn Grosse Pointe Public School System, 20601 Morningside Grosse Pointe, MI 48236. Please do not email or mail resumes/cover letters separately.
Click on the " Apply" button to initiate and complete the application process. Electronically attach and send cover letter and resume to the online application: Cover letters should be addressed to: Nicole Pilgrim Director, Human Resources, pilgrimn Grosse Pointe Public School System, 20601 Morningside Grosse Pointe, MI 48236. Please do not email or mail resumes/cover letters separately.
Selection Procedure:
The successful candidate must meet the State standard for a clear criminal history and provide mandated fingerprint clearance.
The successful candidate must meet the State standard for a clear criminal history and provide mandated fingerprint clearance.
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