Job description
The College of Public Health and Human Sciences, Office of Student Success is seeking an Academic Adivor. This is a full-time 1.00
FTE
, 12-month, professional faculty position.
This position supports the College of Public Health and Human Sciences (CPHHS) Office of Academic Advising’s mission by partnering with students in a collaborative process that promotes and supports the exploration, development, and achievement of their unique academic and professional goals. This position will have primary advising responsibilities across all undergraduate majors in the CPHHS and an assigned caseload that could include either or both Ecampus and Corvallis campus students.
Responsibilities will include:
This position supports the College of Public Health and Human Sciences (CPHHS) Office of Academic Advising’s mission by partnering with students in a collaborative process that promotes and supports the exploration, development, and achievement of their unique academic and professional goals. This position will have primary advising responsibilities across all undergraduate majors in the CPHHS and an assigned caseload that could include either or both Ecampus and Corvallis campus students.
Responsibilities will include:
- Providing academic advising services to undergraduate Corvallis and/or Ecampus students in the College of Public Health and Human Sciences
- Explaining and clarifying University, College, and Major academic policies and requirements
- Representing the College at recruitment, orientation, and retention events both on & off-campus
- Providing College, School, Major, and University information to prospective students and those changing majors
- Assisting with preparing College printed and electronic materials, presentations, and reports
- Collaborating with colleagues on identified projects
This office embraces the University’s commitment to providing an inclusive, diverse, and welcoming environment for students, faculty, staff, and the public and recognizes the enrichment such diversity brings to the campus, the workplace, and the student experience.
80% Advise and Mentor Corvallis campus and/or Ecampus Undergraduate Students for Academic Success:
- Provide one-on-one academic advising to undergraduate CPHHS students, including prospective students.
- Individualize student selection of appropriate courses and concentrations in terms of students’ stated preferences.
- Resolve problems related to curriculum and course prerequisites.
- Mentor students on academic warning, probation, and suspension, constructing a plan of action for resolution and successful integration.
- Initiate and maintain MyDegrees notes to track student progress, decisions, and advising conversations. Add electronic files as appropriate to OnBase, updating and evaluating files as new information is received.
- Review and assess transcripts including evaluation of transfer credits and applicability of academic credit to program requirements.
- Exhibit positive regard, care, concern, and respect for students, families, and colleagues via listening and interpersonal skills.
- Assist students to overcome barriers to progress toward degree completion.
- Academically evaluate student files to ensure deadlines are met for completing various graduation requirements such as course completion, credit maximums and minimums, and other specific program requirements and communicate evaluation to students.
- Respond to student inquiries and concerns promptly.
- Engage in proactive outreach efforts to maximize student retention, focusing on registration tasks, application deadlines, and academic performance.
- Compose and create materials supporting group and/or individual recruitment efforts. Attend and participate in individual and group recruitment activities and/or orientations and other information dissemination sessions.
- Deliver oral presentations, differentiating content to meet the specific needs of the audience. Prepare and deliver presentations to represent academic faculty and programs at outreach presentations.
- Collaborate with faculty, campus partners, and college and university administrators by providing requested data, recommendations, and feedback regarding course access and barriers to student success.
- Attend Ecampus training and meetings when applicable.
- Provide coaching advising to assist students new to or challenged by online learning when applicable.
20% – Leadership Roles:
- Including but not limited to: Peer advisor supervision, START/orientation management, transfer coordinator, Ecampus liaison, international programs liaison, NCAA audit liaison, PHHS representative on various university-wide committees, etc.
- Other duties as required by the head advisor.
Bachelor’s Degree and minimum two years’ experience supporting the academic progression of college or university students.
Excellent interpersonal communication and public relations skills.
Ability to multi-task and prioritize duties in a fast-paced environment.
Strong problem-solving skills and great attention to detail.
Ability to work as part of a team, as well as be self-directed.
Ability to take leadership and support roles as necessary in a highly collaborative office.
A demonstrable commitment to promoting and enhancing diversity and social justice.
Strong proficiency in computerized office applications (such as Word, Excel, Power Point).
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
Excellent interpersonal communication and public relations skills.
Ability to multi-task and prioritize duties in a fast-paced environment.
Strong problem-solving skills and great attention to detail.
Ability to work as part of a team, as well as be self-directed.
Ability to take leadership and support roles as necessary in a highly collaborative office.
A demonstrable commitment to promoting and enhancing diversity and social justice.
Strong proficiency in computerized office applications (such as Word, Excel, Power Point).
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Master’s degree in College Student Services Administration OR in discipline related to majors in CPHHS (Nutrition, Kinesiology, Public Health, Human Development and Family Sciences).
Professional academic advising experience with college students.
Demonstrable knowledge of student development theory.
Experience working with Banner/Oracle, Degree Works, and/or other higher education software programs.
Working Conditions / Work Schedule
Professional academic advising experience with college students.
Demonstrable knowledge of student development theory.
Experience working with Banner/Oracle, Degree Works, and/or other higher education software programs.
Availability to work during evenings and weekends as needed and attend student recruiting events and professional organization meetings held locally and nationally is required. Up to two days a week of remote work is negotiable.
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. Yes
Posting Detail Information
Posting Number
P06211UF
Number of Vacancies
1
Anticipated Appointment Begin Date
03/01/2023
Anticipated Appointment End Date
Posting Date
11/04/2022
Full Consideration Date
11/30/2022
Closing Date
01/06/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by November 30, 2022. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
1) A resume; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Heather Arbuckle at heather.arbuckle@oregonstate.edu or 541-737-4535.
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
1) A resume; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Heather Arbuckle at heather.arbuckle@oregonstate.edu or 541-737-4535.
- Starting salary within the salary range will be commensurate with skills, education, and experience.
- The anticipated starting salary will be $46,000-$60,000.
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
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